StockPilot – Intelligent Multi-location Inventory Management
-50%
Reconciliation Time
-30%
Overstock Reduction
99.9%
Inventory Accuracy
Industry
Retail / Supply Chain
Services
Web Development, AI/ML Integration, Analytics & BI, SaaS Development
Tech Stack
React.js, Node.js, PostgreSQL, Redis
Duration
4 months
What Needed to Change
StockPilot's client, a multi-branch retail and distribution business, maintained separate inventory records at each branch using locally-installed software and Excel files.
Reconciling stock quantities across branches required a manual consolidation process that took 2–3 days at month-end and was frequently inaccurate due to data entry errors. Purchase approvals were handled over email chains, with no structured workflow — leading to duplicate orders, delayed replenishments, and stockouts during high-demand periods. Branch managers had no visibility into inventory at other locations, meaning excess stock at one branch couldn't be utilized to cover a shortage at another. Leadership lacked a consolidated view of inventory value, turnover rates, and carrying costs across the business.
How We Solved It
Brihat Infotech designed and built StockPilot — a multi-tenant, cloud-based inventory management platform with real-time cross-branch synchronization. A unified stock ledger maintained live inventory levels across all locations, with every inward, outward, and transfer movement logged with user attribution and timestamps. Barcode and QR scanning enabled mobile-based stock counting and movement tracking, eliminating manual data entry. The Automated Purchase Order Engine monitored stock levels against configurable reorder thresholds and automatically raised draft purchase orders for manager approval — reducing procurement delays. A structured approval workflow replaced email chains, with role-based sign-off authority and escalation rules. An inter-branch transfer module allowed stock to be moved between locations digitally, with full tracking. The Analytics Dashboard provided leadership with real-time inventory valuation, turnover ratios, slow-moving item reports, and branch-wise performance benchmarks.
What We Built
React.js integration and configuration
Node.js integration and configuration
PostgreSQL integration and configuration
Redis integration and configuration
Barcode/QR Integration integration and configuration
AWS integration and configuration
AI Forecasting Engine integration and configuration
Multi-location Management integration and configuration
The Results
-50%
Reconciliation Time
-30%
Overstock Reduction
99.9%
Inventory Accuracy
20%
Working Capital Savings
Lessons We're Taking Forward
Understand before you build
The most expensive engineering mistakes happen when teams skip the problem-understanding phase. We invest heavily in discovery before writing code.
Boring technology ships faster
Proven stacks with strong community support reduce debugging time significantly compared to bleeding-edge choices that look impressive on paper.
Operational excellence is a feature
Logging, alerting, and runbooks are not afterthoughts. They're the difference between a 3-hour outage and a 3-minute fix.
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